Nottingham Malaysian Society Constitution 2008/2009
1. AIMS
The Aims of the Society are:-
1. To look after the interests and welfare of Malaysian students in Nottingham by providing strong support and a wide range of activities for members
2. To promote all aspects of the Malaysian culture among the Malaysian, international and local student communities.
3. To create ties and foster friendship between Malaysian students throughout the United Kingdom especially in Nottingham
4. To strike a balance between a healthy lifestyle, sports, socializing and academics
5. To create a platform for students to showcase their talents and cultivate various skills, thus producing opportunities for members to experience a different lifestyle and acquire new skills
2. MEMBERSHIP
Full membership of the Society shall be open to all full members of the University of Nottingham Union on payment of the membership fee.
Associate membership of the Society shall be open to all associate members of the University of Nottingham Union on payment of the membership fee.
Membership fee shall be decided at the AGM.
3. OFFICERS:
President
Has overall responsibility for the Society
Responsible for the chairing of meetings
Overall charge of implementing activities during the tenure
Prepares a written handover for their successor.
Vice-President
Shares similar duties as the President
Responsible for general duties and administration of the Society
Prepares a written handover for their successor.
Secretary
Responsible for the general administration of the Society
Calling and minute meetings.
Prepares membership records.
Responsible for official communication external of the society.
Returning Officer for the Society's elections during the AGM.
Prepares a written handover for their successor.
The President, Vice President and Secretary are expected to be aware and involved in the executive decisions of the Society.
Treasurer
Not a final year student.
Records of all financial transactions
Responsible for keeping the accounts of the Society
Responsible for determining fees for events.
Prepares the financial statement at the end of the Academic Year
Responsible for the financial provision within the society.
Prepares a written handover for their successor.
Publicity Secretary
Responsible for official internal communication within the society (emailing members, etc).
Responsible for maintaining and updating the Society website
Sports Secretary
Manager of the Nottingham Malaysian Games.
Leads the Society contingent to friendly sporting events.
Oversees sporting events under the auspices of the Society.
Welfare Secretary
Responsible for holding the Society First Aid kit in sporting and outdoor events.
Responsible for the Society Link Scheme.
Welfare Secretary
2 First Year Representatives (1 male and 1 female).
o These Officers are collectively the Executive Committee.
o Officers may be removed from office by a vote of no confidence by 2/3rds of members present at an EGM or AGM. The quorum applies.
4. EXECUTIVE COMMITTEE
o Meetings of the Executive Committee shall be held at least once a month except during vacations. Any member may attend as observer.
o The Quorum for Executive Committee meetings shall be half of the total voting membership.
5. FINANCE
o All monies shall be required to be held in accounts at the UNU Treasury.
o All monies shall be used to support the Society's activities.
o The Society should strive to charge as little as possible on members attending Society events.
6. ELECTIONS
o All Officers must be elected at the Annual General Meeting (AGM) or at an Extraordinary General Meeting.
o The Voting method for all elections shall be the Single Transferable Vote System or as stipulated by the Student Union.
7. AGM and EGM
There must be an AGM of the Society in the Second Semester before the Easster holiday, or as stipulated by the Student Union.